Organizing a catered event is no less than a herculean task, especially if you’re not experienced in it. Everything from the décor and seating to contacting bulk food suppliers poses a challenge. Not to fret though, because this guide will leave you fully equipped to organize a successful event!
Get to Know Your Guests
The first mistake a rookie makes is that he organizes the event to his liking. Appreciating diversity of human preference is the first step in organizing a successful event. Although, it is much easier to hastily contact a commercial food supplier and order to menu to your liking. What is important to see here is that whether your guest’s experience precedes your own. Finalize your guest list as quick as possible and then analyze it. Take into account their backgrounds and places of origin and only then order the most prevalent choices from a certified bulk food supplier.
Take Care of Their Special Needs
Accommodating people goes a long way in establishing a positive and lasting impact. Some people have special needs (e.g. allergies, lacrosse intolerance) as far as their food is considered. Omit these foods and specially ask your bulk food supplier to exclude such ingredients.
Include Multiple Items Per Course
Instead of ordering a single but expensive food item, ask your commercial food supplier to give you multiple options of dishes in the same price. This creates a pleasant variety and makes sure your guests always have a choice if they’re not inclined towards a particular food item. After all, one guest abstaining from eating creates a very awkward situation for everyone.
A few tips for doing this are:
- Include one vegetarian and one non-vegetarian dish in the main course.
- Offer two types of desserts. One extremely rich for those who have a strong sweet tooth and one for those who’re health conscious.
Include Exquisite Entrées
The best way to engage your audience is to diversify your menu by adding exotic entrées that your guests have probably never had the pleasure of tasting. It makes for surprisingly great table talk! Not to mention that is a camouflaged tactful decision. Food items are usually judged by people with their previous experiences in mind. If there are no such experiences, then what would they draw a comparison with?
Some good options for this are: Chinese, Japanese, South Asian, Greek and Middle Eastern. Ask your bulk food supplier if their chef is familiar with any of these cuisines and proceed accordingly.
Decide on The Serving Style
Although this seems trivial to some folk but it carries great significance in determining the success of an event. Different styles of serving have different time requirements. The style chosen must reflect the time that guests can spare for the event. Buffets, for example, can take well over an hour to conclude from the time of commencement. Box meals and lunches, on the other hand are ideal when there are time-constraints. Similarly, allocate up to 2 hours for a 3-course serviced meal.
Focus on Presentation
The one thing that is always found lacking in majority of events is presentation. It can include the presentation of the food or the general ambience of the sitting place. This is the one thing that must be addressed with great deliberation as it has the potential to compensate the food. After all, who doesn’t like aesthetic photographs with an amazing background.
Hire a Professional Catering Service
After you’ve decided on all of the above factors and their execution, it is now time to bring in the big guns who’ll oversee the execution of your masterpiece. This also requires thought as there are many factors to look for when choosing the right organization for the job.
- Get to know how experienced they are. Ask around how long they’ve been in business and try to procure some feedback from their previous customers and gauge their level of satisfaction.
- Inquire if they’re registered and regulated by local health authority. Health and hygiene should never be compromised on.
- At a glance, make sure to check if they have professional equipment and behavior in their kitchen.
You’re now ready to organize the event that’ll leave your guests in awe and you’ll be left with great satisfaction knowing that you’ve truly outdone yourself!